Summer Handbook

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Welcome to Youth Theatre at the U (YTU) Summer Sessions. We're glad that you’ve chosen to spend some memorable moments with us this summer. We look forward to providing an exciting summer, filled with tremendous summertime experiences that only Youth Theatre can offer. We are committed to providing your child with a rewarding and memorable experience. We have planned for this summer throughout the entire year. We have hired role models for your children who will help build character, positive experiences and memories that will last a lifetime. Our staff is trained to display and encourage the values of caring, respect, honesty and responsibility throughout the daily activities of the Preteen curriculum. Students have the opportunity to immerse themselves completely in the courses of their choosing at YTU. Although exceptional talent is always welcomed and acknowledged, the key to success in the program is open-minded and energetic participation. Instructors expect to work with students of all levels of ability and experience in a nurturing atmosphere that stresses strong educational and personal values along with outstanding achievement. Whether you are new to Youth Theatre or a seasoned Youth Theatre student, we are pleased to welcome you our summer program.

MISSION/VISION - Youth Theatre is dedicated to empowering youth to skillfully participate in the performing arts as a vehicle to explore their creativity, engage in their community, and think critically about the world. For over thirty years, YTU has been providing high quality out-of-school time theatre arts programs for young people along the Wasatch Front.

The goal of the Youth Theatre's Summer Sessions is to provide students 5-18 years of age with an intensive hands-on experience in the arts in a competition-free environment that emphasizes individual growth.

FIRST DAY OF THE SESSION

All summer sessions have a mini-orientation on the first day of class. Parents do not typically attend. Students will be divided into their companies based on ages and what they selected when they signed up for electives. Those choices were: Acting, Musical Theatre, Melodrama. They will receive a name tag, take part in a warm-up, take a brief tour of the facilities, get a detailed schedule, be shown how to make a schedule change request, and then proceed with the regular daily activities.

This parent handbook is designed to prepare and assist you with sending your child to summer sessions. It contains helpful and pertinent information that will make YTU a meaningful experience for your child as well as a valuable service to you, the parent. Please review this handbook carefully and review the YTU rules and guidelines with your child.

CONTACTS

Youth Theatre Office: 801-581-6098
Penny Caywood – Director - p.caywood@utah.edu
Jay Perry – Program Assistant - j.perry@utah.edu
Ailish Harris - Summer Office Assistant
Mary-Helen Pittam, Bryn Swain, and Mark Macey – After Care Coordinators

LOCATION

Fine Arts West (formerly the West Institute)
On the corner of 300 South and University Street (1340 East)

See a campus Map -  http://bit.ly/2dWCpNp

SOCIAL MEDIA -

PRETEEN and TEEN DAILY SCHEDULE

  • 9:00 am - 9:30 am  Announcements and Warm - ups
  • 9:30 am - 10:25 am Morning COMPANY Rehearsal
  • 10:30 am - 11:25 am Morning Elective
  • 11:30 am - 12:25 pm Lunch at the STUDENT UNION
  • 12:30 pm - 1:25 pm Afternoon Elective
  • 1:30 pm - 3:30 pm Afternoon COMPANY Rehearsal

All students should be dropped off and picked up at the Fine Arts West Bldg. in the morning.

FINE ARTS WEST BLDG. 300 South University Street (1340 East)

Camp Hours

  • Monday through Friday from 9:00am to 3:30pm.
    Office staff arrive between 8:30 am and 8:45 am.

Aftercare Hours (Preteen ONLY)

  • Aftercare meets in the West Institute (now Fine Arts West) in room 130.
  • Sarah Walker and Lydia Hartman are the Aftercare Leaders - 801-581-6098
  • Aftercare Hours are available as follows: 3:30pm – 5:30pm for $160
    • MONDAY - ARTS & CRAFTS
      • Break out the sparkles and glue! We promise we’ll dust them off before you pick them up. A series of projects designed to get the creative juices flowing and give your fridge or mantel something to boast about.
    • TUESDAY - BOWLING
      • Today we really get things rolling as we head off to the U of U Union’s bowling alley. Your kids might not be able to pin down why this game strikes such a chord with them, but they’ll love the game and learn all the bad bowling puns we have to offer.
      • http://union.utah.edu/about-us/directions-and-parking/
    • WEDNESDAY - OUTDOOR GAMES
      • Let’s beat those hump-day blues by heading over to the Pioneer Theatre Company lawn and letting loose. Games abound to get those hearts pumping and those legs moving!
    • THURSDAY - SWIMMING
      • Bring your suit and dive on in. Today is about fun in the sun at Steiner Aquatic Center. Remember, no running by the pool!
      • Address: 645 Guardsman Way, Salt Lake City, UT 84108
        Phone:(385) 468-1925
    • FRIDAY - MOVIE DAY
      • Lights, camera, action! Ending the week on a high note with a movie classic. Popcorn and other treats available for purchase at Mark’s Market with points earned for good behavior throughout the week.

Absences

  • To ensure the safest possible environment, please report any absences by calling the office at 801- 581-6098 if your child is not going to attend on any given day. If a student will be arriving to class later than 9:30 a.m., please call the YTU main office and let us know.

Parking

  • Please remember to drive slowly and carefully. During early morning and afternoon pick- up, please note parking is limited, and lines at the curbside drop off can be long, so please plan accordingly.
    Parking at the University can be a challenge. Currently there is 30-minute parking on University Street facing North. There also is 2-hour parking on 300 South facing West. Of course these spaces can be hard to come by.

DROP OFF AND PICK UP INFORMATION

Sign-In

  • Youth Theatre requires that all children sign in upon arrival. This helps ensure the safety of your child. Youth Theatre does not and will not assume responsibility for children that arrive before the start time. Students MAY NOT sign in or out for one another.

Sign-Out

  • All students must sign-out at the end of the day. Students who are nine and older are allowed to sign themselves out. If you would NOT like your student to sign themselves out and would prefer to pick them up from an instructor, please let us know. These students will be kept in company groups until authorized person signs them out. Teen Aides will be on- hand during Pick-Up times to help as well.

Early Pick-Up

  • Students who arrive late or need to check out early must check in/out at the Main Office in the West Institute Building. Do not drop students off at their classes or pick them up from their classes. They will not be released to you.

3:30 pm Pick-Up (PRETEEN ONLY)

  • At the end of the day, students gather in their color company groups on the lawn on 300 South. This helps up facilitate pick up.

Late Pick-Up (PRETEEN ONLY)

  • For all children not picked up by the end of the program, regular or extended hours, the following late policy will be in effect:
    • First 5 minutes: Grace Period
    • Each 5 minutes thereafter: $5.00 per child
    • After your third late fee please note that you may be asked to withdraw your child from aftercare.
  • If you are running late, please notify the office.

LUNCH

  • Lunch is supervised by all the faculty.
  • At 11:25 am students will walk with their Morning Elective Teacher to the Student Union for their lunch hour.
  • Students may pack a lunch from home or eat from any of the restaurants at the Student Union including:
    • Papa Johns (Pizza and Wings)
    • Chef’s Table (Various)
    • The Deli
    • Panda Express (Asian Cuisine)
    • Einstein Bros Bagels
    • Jamba Juice
    • Grill Nation (Burgers, Hot Sandwiches)
    • Chop’d (Fresh Salads)
    • Au Bon Pain Soups
    • On the Go Items (Salads, Sandwiches, Yogurt
      Parfaits, Desserts, Pastries, Coffee, etc.)
  • Sack Lunches will not be refrigerated; therefore, we ask that you send lunches that do not contain mayonnaise or other food items that will spoil if not kept cold.
  • Please do not provide your camper with food that will need heating or to be microwaved. Staff are not responsible for food preparation or pre-heating meals.
  • Students may not leave campus during lunch unless a parent has checked them out.

WHAT TO BRING

  • Students will need to bring the following items every day to camp to make it the best experience for them.
    • Youth Theatre at the U T-Shirt*
    • Water Bottle
    • Healthy lunch and snacks/or money for lunch
    • Closed-toed Shoes
    • Scripts (once handed out) and pencils
    • A backpack or other bag is optional.

WHAT TO WEAR

  • All students are required to wear an official Youth Theatre at the U T-Shirt to class every day. * Students are provided 2 T-shirts the first day of the session that they will be required to wear throughout the week. They can also wear shirts from previous Youth Theatre Sessions or productions.
  • No flip-flops or platform shoes.
  • No clothing that exposes undergarments.
  • Sunscreen – the students walk from class to class and often eat lunch, play acting games and participate in warm-ups outside.

DISCIPLINE

We use positive guidance techniques in managing behavior. This includes: stating limits positively, giving choices, redirection, using distraction.
Children will be removed from their group or class if they are hurting themselves or others, or if they indicate that they would benefit from a break from the group.
Any behavior that interferes with the SAFETY, LEARNING or ENJOYMENT of other attendees will not be tolerated. If there is a discipline problem with your child, you will be notified.

3 STRIKES POLICY

  • All students will receive at least one warning before receiving a strike.
    • Strike One: Student meets with teacher outside of class. Student meets with Program Director. Student’s parents are called and informed of behavior problem.
    • Strike Two: Student meets with teacher and Program Director. Student’s parent is also called and informed of behavior problem. A parent/teacher/child conference may be called.
    • Strike Three: In the event that behavioral difficulties are deemed irreconcilable, a child may be removed from the summer program. Any refunds will be determined by YTU.
          • Youth Theatre at the U has a “Zero Tolerance” policy for the possession of alcohol, cigarettes, vapes, drugs and weapons. Possession of these substances/items on the University of Utah campus is strictly prohibited. If a student is caught in possession of any of these items, or comes to class under the influence of an illegal substance, the student’s parents will be called immediately and the student will be expelled.

SAFETY

  • Please bring a water bottle to class every day. No other food, drink, gum or candy is allowed in the classroom.
  • If a student is injured during class, that student must tell their teacher immediately, no matter how minor the injury. First aid will be administered and an accident report will be filed.
  • Should the injury require professional medical attention, the YTU staff will attempt to contact the student’s parents immediately. If the YTU staff cannot contact the student’s parent, the student will be transported to Primary Children’s Medical Center Emergency Room.
  • YTU staff is not allowed to administer any kind of medication to students. This includes Tylenol, aspirin, and prescription medication. Students must be responsible for their own medications, but may be kept in the director’s office for safety.
  • If a student has a specific medical condition that may require emergency attention (diabetes, asthma, allergies), please inform us so that we can be prepared to act quickly, calmly, and accordingly should the need arise.
  • Students must always use the crosswalks to cross the street. Students who are caught jay- walking will receive a behavior strike.

LOST AND FOUND

Youth Theatre is not responsible for lost possessions. To prevent loss:

  • Students should not bring expensive items such as iPods, video games, etc... . Not only are these items not allowed in school and may cause trouble, but students risk losing them as well. These items will be confiscated and will not be returned until a parent claims them from the office.
  • Please label lunch boxes, scripts, and bags. Lost and found items may be claimed at the office.
  • Unclaimed items will be donated to charitable organizations at the end of the summer.

EMERGENCY and DISASTER PLAN

The University of Utah is committed to the welfare of our students, faculty, staff, and visitors. Our emergency management program is designed to respect this commitment; to maximize human safety and survival; to minimize danger; to preserve university property; to restore normal working conditions; and to assure responsive communications within the university community and to our surrounding neighborhoods, the broader Salt Lake City community, and media outlets.
In the event of an emergency, our staff will do their best to alert parents via phone call or email. We will practice the emergency evacuation plan during the orientation on the first day of the session as well. Our evacuation location map is included here.

http://emergencymanagement.utah.edu/sites/default/files/uu-eap-2014-3-28-presidents-circle.pdf

Liability Waiver

All Classes are required to complete a Liability Waiver form, for each child, once per semester. Please fill this out before the first day of classes.

Marketing Disclosure

Parents/Guardians of registered students grant the Youth Theatre office permission to use any photography and/or video of or written statement made by the student during any Youth Theatre program for marketing purposes.

Pick up and Self-Check Out Information

Please complete the following forms and submit to the Youth Theatre Office. (Dramatic Discoveries Only.)

INTERACTION WITH STAFF OUTSIDE OF YTU

• If a Youth Theatre staff member or teen-aide has any contact with children outside of camp (babysitting, house sitting, voice lessons, etc.) parents must understand that the staff are doing so as an individual, NOT as Youth Theatre staff members. We are not responsible for protecting staff liability in such relationships with children.

PERFORMANCE DATES

  • Preteen Performances are on:
    • Wednesday, June 26
    • Thursday, June 27
  • Teen Performances are on:
    • Wednesday, July 31
    • Thursday, August 1
  • Performances are at 7 pm.
  • We still have classes on performance days.
  • Student will have to arrive at 6:30 pm on the night of their performance.
  • Parents, friends, etc. are not allowed backstage for the performances and seating is first come first served.
  • Performances are free to the public.

OPEN SHARE

On the last Friday of the session, students share what they have been working on in their electives during the school day. Parents are welcome to attend but there is no firm schedule set for sharing day.

Don’t hesitate to call Penny or Jay with your questions.

We will do what we can to help you. Our primarily concern is to keep your children safe, happy, and engaged this summer.

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